Welcome to the www.aria-grace.com website (“Site”) owned and operated by Aria Grace Limited (referred to as "we", "us", "our" “Aria Grace Law”). We take privacy seriously and we are committed to protecting and respecting the data you provide to us through our website or collected by us in the course of providing our services to you.
This Privacy Notice (“Notice”) explains when and why we collect personal information about individuals, how this information is used, the conditions under which it may be disclosed to others and how it is kept secure. Using the website or using our services indicates your acceptance of this policy.
This Notice may change from time to time so please re-visit this page occasionally to ensure that you are happy with any changes.
When collecting and using personal data, our policy is to be transparent about why and how we process personal data.
WHO WE ARE
1. The website www.aria-grace.com is provided by Aria Grace Limited trading as Aria Grace Law, a limited liability company registered in England and Wales under company number 11421845, whose registered office is at 24 Dobree Avenue.
2. Aria Grace Limited is the controller of your personal data when you engage it to provide services to you; this means that Aria Grace Limited decides why and how your personal data is processed.
3. We are registered with the Information Commissioner’s Office and our reference number is ZA495042.
How we collect your personal information
4. By using and interacting with our website, or by using our services, (including where you register to receive our emails) we collect and process certain information about you in the following ways:
a) Information given by you voluntarily
Information - including your name and job title, contact information including email address and/or demographic information such as postcode may be voluntarily provided by you, for instance in order for you to:
- Enquire about a job vacancy advertised on the recruitment section of www.aria-grace.com;
- Receive free downloads from www.aria-grace.com;
- Complete an enquiry or contact form;
- Receive our legal services; and/or
- Refresh or update your marketing preferences when responding to a request from us to do so.
We may also ask you for information when you report a problem with our website.
b) Information collected from you automatically
We may also automatically collect information about you which we may observe, detect or create without directly asking you to provide the information to us. In common with most other businesses, this will mainly include information gathered automatically through your use of our website or services, such as your IP address, telephone number or the pages of our website that you have visited.
How we use your personal information
7. By using and interacting with our website or using our service, we use the information about you in the following ways:
a) Information given by you
By giving us your contact details as noted above, we may send you a separate email inviting you to opt in to receive Direct Marketing information from us, including legal updates, event invitations, and news on products and services ("Centralised Communications"). As part of this opt-in process, you will be invited to select the areas of law on which to receive Centralised Communications. There is no limit to the number of topics you can select as preferences. The opt-in/consent that you give us may also be used to send you details of our products or services that we have identified as likely to be of interest to you, based on the preferences you have indicated to us.
b) Information automatically collected from you
Like many other websites, we collect data through the patterns of your website usage in order to improve the relevance and performance of our websites and your experience using them (for example by enabling us to monitor which pages you find useful and which you do not). We will only use the information that we hold about you to administer and monitor (including in relation to troubleshooting, data analysis, testing, and security) the provision of the website to you and other users. We will never share the data that you supply to us via our websites with any third parties.
You may withdraw your consent for us to use your information in any of these ways at any time. Please see “Withdrawing your consent” within our Notice for further details.
Where we store your personal information
8. All information you provide to us for our use is stored on our secure servers which are located within the UK and the European Economic Area.
How long we keep your personal information for
9. If we collect your personal data, the length of time for which we retain it, is determined by a number of factors including the type of data, the purpose for which we use that data and our regulatory and legal obligations attached to the use of your personal data. We do not retain personal data in an identifiable format for longer than is necessary.
10. We do not rely on your consent to receive Centralised Communications indefinitely. You will receive an email from us at intervals of no less than 2 years where you will be asked to re-confirm your consent and preferences for legal topics and disciplines to ensure that the data we hold about your preferences, and your contact details, are current and accurate.
11. If you apply for a job vacancy advertised on our website, we will keep the fact of your application and your contact information confidential. We will retain this information for no longer than 12 months. Candidates are informed that their CVs will be held for this period for future vacancy opportunities. Application forms give applicants the opportunity to object to their details being retained.
Security and links to other sites
12. The transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our website and any transmission is at your own risk. Once we have received your personal data, we have in place reasonable and appropriate controls to ensure that it remains secure against accidental or unlawful destruction, loss, alteration, or unauthorised access.
13. Where we collect any special categories of personal data about you, we will apply additional security controls to protect it.
14. Where we have given you (or where you have chosen) a password which enables you to access any of our online or electronic resources, you are responsible for keeping this password confidential. We advise you not to share your password with anyone as that will place the security of your data at risk.
15. Our website may contain links to other websites run by other organisations. This Notice does not apply to those other websites, so we encourage you to read their privacy statements. We cannot be responsible for the privacy policies and practices of other websites even if you access them using links that we provide, and their security cannot be guaranteed by Aria Grace Limited.
16. In addition, if you have linked to our website from a third-party website, we cannot be responsible for the privacy policies and practices of the owners and operators of that third-party website and recommend that you check the policy of that third-party website.
17. Individuals have certain rights over their personal data and as data controllers, we are responsible for fulfilling these rights as follows:
a. access to their personal data held by us as a data controller;
b. rectification of personal data held by us;
c. erasure of their personal data held by us;
d. where we process personal data based on their consent at any time by contacting us or clicking on an unsubscribe link in an email received from us;
e. Other rights to restrict or object to our processing of personal data and the right to data portability.
If you wish to exercise any of these rights you may email email@example.com.
Who do I contact if I have any questions about Aria Grace Limited's Privacy Notice?
18. Please write to the Head of Privacy and Data Protection at Aria Grace Limited, 24 Dobree Avenue, London, NW10 2AE. Our email address is firstname.lastname@example.org. If you would prefer to speak to us by phone, please call on 020 3737 6441.
19. we hope that you will never need to, but if you do want to complain about our use of your personal data please send an email to our address set out above in section 18. You also have the right to lodge a complaint with the UK data protection regulator, the Information Commissioner's Office (the "ICO"). For further information on your rights and how to complain to the ICO, please refer to the ICO website at https://ico.org.uk/concerns